The Fonds is recruiting an Archivist - Records Manager

The Fonds d’urbanisation et d’aménagement du Plateau de Kirchberg, also known as the Fonds Kirchberg, is a financially independent public body operating under the supervision of the Ministry of Mobility and Public Works.

Your role:

You will be responsible for all archiving tasks relating to the Fonds’s activities.

• Collecting, filing, sorting, describing and depositing or destroying records, in accordance with laws, regulations and procedures;
• Producing and updating archiving procedures and guidelines for both paper and digital records: filing plan, naming convention, classification system, archiving policy and best practice.
• Regularly updating the sorting table
• Participating in the implementation of documents relating to issues of collection, classification, description and digital preservation;
• Auditing and analysing the quality of data and metadata, and ensuring the harmonisation of management systems;
• Analysing document life cycles and managing access;
• Management of archive rooms and inventories
• Providing user support for document search requests;
• Organising awareness-raising and training initiatives for departments and users on the proper management of their digital documents, and producing dedicated resources.
• Developing transfer and disposal procedures in conjunction with the National Archives.

Your profile:

Education:

• You hold a degree (equivalent to five years of higher education) in the field of archiving
• You are a citizen of the European Union
• You have at least five years’ experience in similar projects
• You are proficient in the archival techniques used by records managers
• You have a solid grounding in databases, are familiar with the Arcateg method, and can design and use sorting tables and filing plans
• You have a good understanding of archiving standards and legislation (archiving laws, GDPR, etc.)
• You have strong analytical and writing skills and enjoy working as part of a team

Your strengths:

• You demonstrate a high degree of discretion and are able to work in complete confidentiality.
• You have experience in one or more of the following areas: SharePoint, paper archiving, electronic archiving, the National Archives, town planning and/or architecture, etc.
• You have good IT skills.
• You are familiar with or have a connection to the National Archives.
• You have good organisational skills and are able to work both independently and as part of a team.

Language skills:

• Fluency in spoken and written French; fluency in German would be an advantage;
• A good knowledge of English and Luxembourgish is desirable.

The role

• You will be remunerated under a private-law contract, with pay in line with the salary scale for career category A1 civil servants.

Applications, accompanied by supporting documents (cover letter, CV and certified copies of qualifications), should be sent by 13 September 2026 to the Chair of the Fonds at ‘hr@fondskirchberg.lu’ or to the following address:

Fonds d’urbanisation et d’aménagement du Plateau de Kirchberg

4, rue Erasme

L-1468 Luxembourg

Sylvie SIEBENBORN

Chair of the Board of Directors of the Fonds d’urbanisation et d’aménagement du Plateau de Kirchberg